Program Questions:
Council on the Arts - Arts & Cultural Facilities Improvement Program - Mid-Size Capital Project Fund

Q_7586

Did your organization receive funding through the 2017 round of the Arts & Cultural Facilities Improvement Program?

Q_7588

Is the grant request amount between $50,000 and $250,000?

Q_7510

Eligible applicants may only apply to one of the two categories: 1) Large Capital Project Fund, or 2) Mid-Size Capital Project Fund. Please confirm that the organization is applying to only one category.

Q_7591

Is the applicant organization a New York State based nonprofit organization?

Q_7587

Please verify that you have read and understand the NYSCA Mid-Size Capital Project Fund guidelines and reporting requirements.

Q_928

Project Street Address: Please input the project street address (Street Number and Street Name only).

If the project has multiple locations, please input the primary street address of the project. If the project does not have a definite street address, please input the approximate street address of the project (Street Number and Street Name only).

Q_565

Project City

Q_568

Project State
  • AA,AL,AK,AZ,AR,CA,CO,CT,DE,FL,GA,HI,ID,IL,IN,IA,KS,KY,LA,ME,MD,MA,MI,MN,MS,MO,MT,NE,NV,NH,NJ,NM,NY,NC,ND,OH,OK,OR,PA,RI,SC,SD,TN,TX,UT,VT,VA,WA,WV,WI,WY,AS,DC,FM,GU,MH,MP,PW,PR,VI

Q_1034

Project ZIP Code. (please use ZIP+4 if known)

Q_972

Project county or counties.

Q_616

For more than one project location, please provide full address(es) for each location. If Not Applicable, indicate "NA".

Q_184

NYS Assembly District where the project is located. (This questions value will be filled automatically, based on the project address, when the application is finalized.)

Q_190

NY Senate District where the project is located. (This questions value will be filled automatically, based on the project address, when the application is finalized.)

Q_550

If you are a DBA, what is your DBA name?

Q_549

Type of Applicant (select all that apply)
  • Federal, State, County, City, Town, Village, Tribal, School District, County or Town Improvement District, District Corporation, For-Profit, Not-For-Profit, Individual, S Corporation, C Corporation, IDA, LDC,LLC,LLP, Public Authority, Public Benefit Corp, Sole-Proprietorship. HDFC,BID, LP,Boards Of Cooperative Educational Services (BOCES), Fire District, Regional Planning and Development Board, Public Library, Association Library,College/University/Community College

Q_556

Select an applicant ID type from the list below that you normally use to identify your organization on application forms.
  • Charity Reg #, Duns Number, Federal Tax ID Number, NYS Unemployment Insurance Tax Number, Social Security Number, NYS Vendor Identification Number (SFS)

Q_2655

Based on your selection from the previous question, enter your applicant ID number. (Please do not provide your social security number).

Q_969

If you are a business, have you been certified as a New York State Minority or Women-owned Business Enterprise (MWBE)?
  • Yes, No, N/A

Q_546

Legal Name of Applicant

Q_5416

Applicant First Name

Q_5417

Applicant Last Name

Q_551

Applicant Street Address

Q_552

Applicant City

Q_553

Applicant State

Q_554

Applicant ZIP Code. (please use ZIP+4 if known)

Q_651

Applicant Telephone Number, (please include area code)

Q_555

Applicant Email Address

Q_5257

Contact Salutation
  • Mr., Mrs., Ms., Dr.

Q_547

Contact First Name

Q_1049

Contact Last Name

Q_1050

Contact Title

Q_5490

Primary Organization

Q_3688

Contact Street Address

Q_3689

Contact City

Q_3690

Contact State

Q_3691

Contact ZIP Code

Q_562

Primary Contact Phone Number. (please include area code)

Q_3692

Contact Email

Q_5475

Contract Salutation
  • Mr., Mrs., Ms., Dr.

Q_5476

Contract First

Q_5477

Contract Last

Q_5478

Contract Title

Q_5491

Authorized Organization

Q_5479

Contract Street

Q_5480

Contract City

Q_5481

Contract State

Q_5482

Contract Zip

Q_5483

Contract Phone

Q_5484

Contract Email

Q_5493

Additional Salutation
  • Mr., Mrs., Ms., Dr.

Q_1052

Additional Project Contact First Name

Q_970

Additional Project Contact Last Name

Q_1051

Additional Contact Title

Q_5492

Additional Organization

Q_3693

Additional Contact Street Address

Q_3694

Additional Contact City

Q_3695

Additional Contact State

Q_3696

Additional Contact ZIP Code

Q_3697

Additional Contact Telephone Number

Q_561

Additional Contact Email Address

Q_4199

Please select the primary sector or characterization that best defines this project.
  • Agriculture, Arts/Culture/Cultural Institutions, Biomedical/Medical, Community Development, Education/College/University, Energy, Environment, Financial Services, Food/Beverage, Healthcare, Hospitality, Housing, Industrial/Manufacturing, Information Technology Services/Communications, Infrastructure, Municipal/Government, Office, Research & Development, Tourism/Travel, Transportation, Water/Wastewater/Sewer, Waterfront Revitalization, Workforce Development,Business Development,Technology Commercialization

Q_4198

Please select the secondary sector or characterization that best defines this project.
  • Agriculture, Arts/Culture/Cultural Institutions, Biomedical/Medical, Community Development, Education/College/University, Energy, Environment, Financial Services, Food/Beverage, Healthcare, Hospitality, Housing, Industrial/Manufacturing, Information Technology Services/Communications, Infrastructure, Municipal/Government, Office, Research & Development, Tourism/Travel, Transportation, Water/Wastewater/Sewer, Waterfront Revitalization, Workforce Development,Business Development,Technology Commercialization

Q_575

Project Description. Concisely describe the project, indicating the location, what will be planned, designed, acquired, and/or constructed, the issues/opportunities to be addressed, and expected outcomes and deliverables. Additional details will be collected later in the application process.

Q_929

Current State of Project Development (i.e. planning, preliminary engineering, final design, etc. You may enter N/A for non-project related applications)

Q_975

Estimated Project Timeline: including project start/completion dates, estimates for design, permitting and construction or other major steps. (You may enter N/A for non-Project related applications)

Q_580

Provide a list of all federal, state, and local reviews, approvals, or permits needed or completed, including the dates when they are expected to be completed or were completed. If Not Applicable, indicate "NA".

Q_2364

What is the status of State and/or Federal Environmental Review? If review of the project is underway or completed pursuant to the State Environmental Quality Review Act (SEQRA) or National Environmental Policy Act (NEPA), please indicate the lead agency (if applicable).

Q_1054

If National Environmental Policy Act (NEPA) Record of Decision has been issued, please explain (include date of Record of Decision).

Q_4160

For each program to which you are applying under the CFA, explain your strategy for proceeding if the full amount of requested funding, required matching funds, and temporary financing are not secured as expected, or committed sources become unavailable.This explanation must address any proposed project phases, and both CFA and non-CFA sources of funds.

Q_7502

Please submit a 1 page resume(s) for key consultant(s), project manager(s), NYS-licensed architect(s), or contractor(s). No more than 10 resumes total.

Q_6594

Please submit a current organizational chart including names and titles of all staff and board members.

Q_6591

Attach one set of documents sufficiently detailed for bidding, permitting, and construction. These materials must be prepared by New York State licensed architects or engineers and shall be the basis for all contractor bids submitted with the application. Roofing, HVAC, boilers and wheelchair lift projects may also require review by an architect or engineer. At minimum such projects must submit scope of work, drawings and technical specifications for adequate review.

Q_7474

Attach Project Plan documents.

Q_6593

Attach up to 10 images or website reference(s) of the facility and area which is part of this request, and up to 3 images of the consultant's work with descriptive text, for a maximum of 25 images (PDF).

Q_7473

Please submit a NYSCA Organization Budget form for the current fiscal year. Upon completing the form, save the document as a PDF to upload.

Q_7585

Please upload any additional material that is relevant to the proposed project.

Q_7592

Is the organization providing a 50% match of the Total Project Cost? Options for Grants Without Matching Requirements: Within the mid-size capital fund pool, up to 10 grants of a maximum of $50,000 each will be available for award with no matching requirement. Organizations must specify at the time of application whether they would like to be considered for one of these grants. Organizations that apply for a grant without a matching condition will not also be considered for a matching grant. Applications in the non-matched pool will be considered competitively only against other applications for non-matching grants. By selecting "no" to this question, this application will be considered in the pool of applicants stated above.
    1. If No is selected then Q_7593 will be displayed

Q_7593

Is the organization applying for a $50,000 grant with no matching requirement? Options for Grants Without Matching Requirements Within the mid-size capital fund pool, up to 10 grants of a maximum of $50,000 each will be available for award with no matching requirement. Organizations must specify at the time of application whether they would like to be considered for one of these grants. Organizations that apply for a grant without a matching condition will not also be considered for a matching grant. Applications in the non-matched pool will be considered competitively only against other applications for non-matching grants.

Q_7572

Applicants to the Mid-Size Capital Facilities Fund can propose projects that include activities in one or more of the following categories: Design Studies, Capital Projects, and Capital Equipment. If the proposed project includes activities related to design studies, please answer yes to this question and respond to the relevant questions that follow; you will be prompted to answer questions about the Capital Projects and Capital Equipment Categories later in the application. Does the proposed project include activities in the Design Studies category?
    1. If Yes is selected then these questions will be displayed:
      - Q_7573
      - Q_7574
      - Q_7575
      - Q_7576
      - Q_7577
      - Q_7578
      - Q_7579
      - Q_7580
      - Q_7581
      - Q_7582
      - Q_7583
      - Q_7584

Q_7573

Describe the design project for which the organization is requesting support and why it is a current priority. Discuss the design problem that this project seeks to solve. If this project is part of a larger plan, briefly describe the overall effort, to provide context for this component.

Q_7574

Detail the professional qualifications of the consultant architect, particularly as they relate to the needs of this project. Why is this architect the right one for this project?

Q_7575

Briefly describe the recruitment and selection process for the architect.

Q_7576

Please copy from the architect’s scope of work the time schedule for the architect’s work including the specific tasks to be completed.

Q_7577

Please copy from the architect’s scope of work the final products that will be completed for this project.

Q_7579

Detail the architect's fee for this project including the billing rates and direct costs. This may be copied from the scope of work.

Q_7580

Discuss how the organization will raise the other funds needed for this design phase. Indicate whether funds are confirmed or projected.

Q_7581

Describe plans and identify sources of construction funding to implement this project.

Q_7582

Detail the plans for meeting the increased costs of operating the expanded/renovated facility.

Q_7583

Discuss how the organization’s community will be engaged in this design process. Explain how this project, when complete, will serve those constituents.

Q_7584

Describe how this project will best serve the public by meeting one (or more) of NYSCA’s funding priorities for this category. Please review the guidelines for the list of priorities.

Q_7560

Applicants to the Mid-Size Capital Facilities Fund can propose projects that include activities in one or more of the following categories: Design Studies, Capital Projects, and Capital Equipment. If the proposed project includes activities related to Capital Equipment, please answer yes to this question and respond to the relevant questions that follow; you will be prompted to answer questions about the Capital Projects Category later in the application. Does the proposed project include activities in the Capital Equipment category?
    1. If Yes is selected then these questions will be displayed:
      - Q_7561
      - Q_7562
      - Q_7563
      - Q_7564
      - Q_7565
      - Q_7566
      - Q_7567
      - Q_7568
      - Q_7569
      - Q_7570
      - Q_7571

Q_7561

Describe the equipment to be purchased. Please also describe how it will supplement, complement or replace current inventory.

Q_7562

Establish the need for this equipment, why the particular equipment was chosen, and how this equipment will enhance the NYSCA-funded activities for which it is intended.

Q_7563

If applicable, briefly describe the consultant’s qualifications as they relate to this request.

Q_7564

Detail who will manage this project, whether someone on staff or an outside consultant, and their relevant qualifications.

Q_7565

Detail the project’s timeline within the NYSCA contract period.

Q_7566

Describe how the organization will raise the funds necessary to complete the project. What resources are available, including in-kind support? Indicate whether funds are confirmed or projected.

Q_7567

Discuss the ability of the organization to maintain the equipment after purchase and installation.

Q_7568

If relevant, please detail how this equipment will make the facility more environmentally and economically sustainable. If not applicable, please enter "N/a."

Q_7569

Describe efforts made to obtain estimates from certified minority-and/or women-owned vendors. Will the project contract with a New York State-certified minority or women-owned business?

Q_7571

Detail how the purchase of this equipment will affect the audience experience and communities served by the organization.

Q_7570

Describe how this project will best serve the public by meeting one (or more) of NYSCA’s funding priorities for this category. Please review the guidelines for the list of priorities.

Q_7545

Applicants to the Mid-Size Capital Facilities Fund can propose projects that include activities in one or more of the following categories: Design Studies, Capital Projects, and Capital Equipment. If the proposed project includes activities related to Capital Projects, please answer yes to this question and respond to the relevant questions that follow. Does the proposed project include activities in the Capital Projects category?
    1. If Yes is selected then these questions will be displayed:
      - Q_7546
      - Q_7547
      - Q_7548
      - Q_7549
      - Q_7550
      - Q_7551
      - Q_7552
      - Q_7553
      - Q_7554
      - Q_7555
      - Q_7556
      - Q_7557
      - Q_7558

Q_7547

Please identify any local codes your project must meet and how you will meet them. Additionally identify any required permits including building permits and certificates of appropriateness.

Q_7548

Provide a detailed description of the work to be performed by the contractors. If this request is part of a larger capital project, briefly describe the full construction project to provide context as to how this request will fit in and be coordinated with the entire construction project.

Q_7549

Describe the impact of the completed project on the organization’s artistic and/or cultural operations, focusing on those supported by NYSCA.

Q_7550

Briefly describe the architect or engineer's qualifications as they relate to the project for which support is requested. List some similar projects that s/he has recently completed. Why is this consultant the right one for this project?

Q_7551

Discuss who will manage the construction project. Describe his or her relevant experience.

Q_7552

Specify whether you are applying for a one or two year contract. Detail the project’s timeline within the NYSCA contract period. Include provisions for securing all applicable local and state compliance approvals (including SHPO) in this timeline.

Q_7553

Describe how the organization will raise the funds necessary to complete the project. What resources are available, including in-kind support? Indicate whether funds are confirmed or projected. How will the finished project impact the organization’s financials?

Q_7554

Detail other facility-related projects planned for the next three to five years and the fundraising plan to implement them. Please include any capital campaign goals. Discuss how these capital projects are supported by institutional plans.

Q_7555

Describe the ability of the organization to operate and maintain the facility after improvements are made, particularly as related to the organization’s business plan.

Q_7556

Detail efforts made to obtain estimates from certified minority- and/or women-owned construction contractors. Will the project contract with a New York State certified minority or women-owned business?

Q_7557

Discuss how this project will affect the audience and communities served by the organization, and why it is important to them.

Q_7558

Describe how this project will best serve the public by meeting one (or more) of NYSCA’s funding priorities for this category. Please review the guidelines for the list of priorities.

Q_7546

Establish the need for the project by detailing how you determined that this solution was the best means of addressing the problem and why it must be done now.

Q_7589

Describe in detail the board and/or governing body of the lead applicant, including committee structure, diversity, meeting schedule and governance approach to staff and fiscal oversight. How will the board and/or governing body of the lead applicant be involved in this project?

Q_7512

Please describe any prior experience your organization’s leadership or board members have with the oversight of previous capital facilities projects.

Q_7590

Please provide the lead applicant’s mission statement and a brief overview of the organization, including date founded and core activities and services. Indicate how the proposed project factor into the organization’s overall mission and long-range plan.

Q_6658

Should the full amount of the Applicant's funding request not be awarded, at what minimum level of funding does the project become unfeasible?

Q_6605

Please provide the Federal Employer ID# (FEI) / Tax ID# of the lead applicant.

Q_6604

Please provide the Charities Registration Number of the lead applicant.

Q_7508

Please provide the URL of the lead applicant's website.

Q_7538

By entering your name in the box below, you are acknowledging that NYSCA’s Contractor & Supplier Diversity policy will apply to this project. You are further acknowledging that you are aware of NYSCA’s agency-wide Minority and Women Business Enterprise (‘MWBE’) utilization goal of 30%. Please note that each project will be assigned an individual contract-specific goal, which may be higher or lower than 30%. Furthermore, you understand that, should this project receive a funding award, the Applicant shall be required to use good faith efforts to achieve the prescribed MWBE goals assigned to this project and failure to attain MWBE goal could result in grant amount being reduced.

Q_2180

By entering your name in the box below, you certify and agree that you are authorized on behalf of the applicant and its governing body to commit the applicant to comply with the requirements of Article 15-A of the New York State Executive Law: Participation By Minority Group Members and Women With Respect To State Contracts by providing opportunities for MBE/WBE participation. You further certify that the applicant will maintain such records and take such actions necessary to demonstrate such compliance throughout the completion of the project.

Q_4182

By entering your name in the box below, you certify and agree that you are aware that your award will be reduced in proportion to the reduction of jobs and/or total project costs. Furthermore, you understand that, should this project receive a funding award, the Applicant will maintain such records and take such actions necessary to demonstrate such compliance throughout the completion of the project.

Q_1038

By entering your name in the box below, you certify that you are authorized on behalf of the applicant and its governing body to submit this application. You further certify that all of the information contained in this Application and in all statements, data and supporting documents which have been made or furnished for the purpose of receiving assistance for the project described in this application, are true, correct and complete to the best of your knowledge and belief. You acknowledge that offering a written instrument knowing that the written instrument contains a false statement or false information, with the intent to defraud the State or any political subdivision, public authority or public benefit corporation of the State, with the knowledge or belief that it will be filed with or recorded by the State or any political subdivision, public authority or public benefit corporation of the State, constitutes a crime under New York State Law.

Q_1776

By entering your name in the box below, you certify, under penalty of perjury, that the information given herein is true and correct in all respects for the company or organization applying for funding (the "Company"), presently and for the past five years: -the Company is not a party to any litigation or any litigation is not pending or anticipated that could have an adverse material effect on the company's financial condition;

-the Company does not have any contingent liabilities that could have a material effect on its solvency;

-the Company, its affiliates or any member of its management or any other concern with which such members of management have been officers or directors, have never been involved in bankruptcy, creditor's rights, or receivership proceedings or sought protection from creditors;

-the Company is not delinquent on any of its state, federal or local tax obligations;

-no senior manager or principal of the Company has ever been charged with or convicted of any felony, or misdemeanor other than minor traffic offenses, or been a member of the management, an owner or majority stockholder of any firm or corporation convicted of any felony;

-the Company or any of the Company's affiliates, principal owners or Officers has not received a violation of State Labor Law deemed "willful";

-the Company or any of its affiliates has never been cited for a violation of State, Federal, or local laws or regulations with respect to labor practices, hazardous wastes, environmental pollution or other operating practices;

-there are not any outstanding judgments or liens pending against the Company other than liens in the normal course of business.

-the Company or any of its affiliates, principal owners or officers the company has not been the subject of any judgments, injunctions, or liens including, but not limited to, judgments based on taxes owed, fines and penalties assessed by any governmental agency, or elected official against the Company.

- the Company or any of its affiliates, principal owners or officers the company has not been investigated by any governmental agency, including, but not limited to, federal, state and local regulatory agencies

-the Company or any of its affiliates, principal owners or officers the company has not been debarred from entering into any government contract; been found non-responsible on any government contract; been declared in default ore terminated for cause on any government contract; been determined to be ineligible to bid or propose on any contract; been suspended from bidding on any government contract; received an overall unsatisfactory performance rating from any government agency on any contract; agree to a voluntary exclusion from bidding or contracting on a government contract.

- the Company or any of its affiliates, principal owners or officers the company has not failed to file any of the required forms with any government entity regulating the Company. By entering your name in the box below, you agree to allow the Department of Taxation to share the Company tax information with ESD. By entering your name in the box below, you agree to allow the Department of Labor to share tax and employer information with ESD. Note: If any of the statements above are not true, in addition to entering your name, also include an explanation in the box below, indicating which issue you are addressing.