Program Questions:
Council on the Arts - FY2020 Arts Education Program

Q_7757

You are aware that all NYSCA grant applicants must register with the NYS online portal Grants Gateway and be Prequalified at the time and date the application is due or the application will not be evaluated. You must answer "yes" to proceed with the application.

Q_7758

You have reviewed the eligibility requirements, funding criteria and review process outlined in the NYSCA Program Guidelines, Application Manual, and the Apply section of the NYSCA website prior to starting this application. You must answer "yes" to proceed with the application.

Q_928

Project Street Address: Please input the project street address (Street Number and Street Name only).

If the project has multiple locations, please input the primary street address of the project. If the project does not have a definite street address, please input the approximate street address of the project (Street Number and Street Name only).

Q_616

For more than one project location, please provide full address(es) for each location. If Not Applicable, indicate "NA".

Q_565

Project City

Q_972

Project county or counties.

Q_1034

Project ZIP Code. (please use ZIP+4 if known)

Q_568

Project State
  • AA,AL,AK,AZ,AR,CA,CO,CT,DE,FL,GA,HI,ID,IL,IN,IA,KS,KY,LA,ME,MD,MA,MI,MN,MS,MO,MT,NE,NV,NH,NJ,NM,NY,NC,ND,OH,OK,OR,PA,RI,SC,SD,TN,TX,UT,VT,VA,WA,WV,WI,WY,AS,DC,FM,GU,MH,MP,PW,PR,VI

Q_572

Project Latitude (This questions value will be filled automatically, based on the project address, when the application is finalized.)

Q_573

Project Longitude (This questions value will be filled automatically, based on the project address, when the application is finalized.)

Q_184

NYS Assembly District where the project is located. (This questions value will be filled automatically, based on the project address, when the application is finalized.)

Q_190

NY Senate District where the project is located. (This questions value will be filled automatically, based on the project address, when the application is finalized.)

Q_546

Legal Name of Applicant

Q_8371

Please select the Arts Education category to which the organization is applying (Must select the same category in the Questionnaire tab):
  • General Operating Support, Community-based Learning, Pre-K-12 In-School Programs, Services to the Field, Regrants and Partnerships
    1. If Community-based Learning is selected then these questions will be displayed:
      - Q_8512
      - Q_8513
      - Q_8514
      - Q_8515
      - Q_8381
      - Q_8847
    2. If General Operating Support is selected then these questions will be displayed:
      - Q_8374
      - Q_8376
      - Q_8377
      - Q_8383
      - Q_8386
      - Q_8387
    3. If Pre-K-12 In-School Programs is selected then these questions will be displayed:
      - Q_8561
      - Q_8562
      - Q_8564
      - Q_8565
      - Q_8566
      - Q_8851
    4. If Regrants and Partnerships is selected then these questions will be displayed:
      - Q_8570
      - Q_8571
      - Q_8572
      - Q_8573
      - Q_8575
    5. If Services to the Field is selected then these questions will be displayed:
      - Q_8567
      - Q_8568
      - Q_8569
      - Q_8849

Q_8374

Résumés or biographical statements of up to 3 key staff, maximum of 1 page each along with resumes of up to 3 key teaching artists.

Q_8376

If applicable: A representative sample (3) of written letter/s of commitment from school partners to the arts organization that demonstrate the schools’ support of the project (financially and otherwise) and outline anticipated dates, roles and responsibilities for each partner involved. The principal should sign this letter of agreement and it should appear on school letterhead.

Q_8377

If applicable: A document listing all partner schools to benefit from projected NYSCA funds, including the name and address of each school.

Q_8383

Evaluation/assessment and outcome measurement forms or related materials.

Q_8386

Sample units or lesson plans, differentiated by grade.

Q_8387

Long-range or Strategic Plan.

Q_8847

Is this Community Based Learning project request a fiscal sponsorship?
    1. If Yes is selected then Q_8852 will be displayed

Q_8852

Please upload the Sponsored Request Form and fiscal sponsor agreement set forth in Guidelines.

Q_8381

Video documentation of past classes, workshops or arts activities demonstrating the quality of the interaction of teaching or resident artist/s with students, as well as examples of student work. Panels view no more than three minutes of video, so please indicate clearly which portion of a longer sample should be viewed. Note what phase of the project the sample represents e.g., “fifth week of ten-week session,” “culminating event,” etc. The strongest video submissions:

a. Consist of a single video.
b. Reflect recent work with students in the age group for which NYSCA funding is requested.
c. Provide a “you are there” glimpse into sequential arts learning in the classroom or during a site visit.
d. Reflect student engagement with the work of the teaching artist/s.
e. Provide examples of student work

Q_8512

Résumés or biographical statements of the participating teaching artist(s), principal staff, consultants, and /or other key individuals involved in this project; maximum of 1 page each.

Q_8513

Representative samples of brochures or marketing materials relevant to this project or to the organization.

Q_8514

A sample unit or lesson plan.

Q_8515

Samples of evaluative materials (e.g. entrance and exit surveys, rubrics, etc.), if any, used to measure the success of stated learning goals and outcomes for the project, along with documentation on outcomes of past evaluations.

Q_8851

Is this Pre-K-12 In-School Programs request a fiscal sponsorship?
    1. If Yes is selected then Q_8848 will be displayed

Q_8848

Please upload the Sponsored Request Form and fiscal sponsor agreement set forth in Guidelines

Q_8561

Résumés or biographical statements of the participating teaching or resident artist(s), principal staff, consultants, and /or other key individuals involved in this project; maximum of 1 page each.

Q_8562

Up to 3 written letters of commitment from school partner(s) to the arts organization that demonstrates the schools’ support of the project (financially and otherwise) and outlines anticipated dates, roles and responsibilities for each partner involved. The principal should sign these letters of agreement and they should appear on the schools’ letterhead.

Q_8564

A document listing all partner schools to benefit from projected NYSCA funds, including the name and address of each school.

Q_8565

Sample units or lesson plans, differentiated by grade.

Q_8566

Samples of evaluative materials (e.g. entrance and exit surveys, rubrics, etc.), if any, used to measure the success of stated learning goals and outcomes for the project, along with documentation on outcomes of past evaluations.

Q_8849

Is this Arts Education Services to the Field project support request a fiscal sponsorship?
    1. If Yes is selected then Q_8850 will be displayed

Q_8850

Please upload the Sponsored Request Form and fiscal sponsor agreement set forth in Guidelines.

Q_8567

Résumés or biographical statements of key staff, maximum of 1 page each.

Q_8568

Up to 5 representative marketing materials (sample organizational programs, flyers, catalogs or brochures, including those related to the project) that reflect activity in the past year.

Q_8569

Sample questionnaires, surveys, or evaluations of the services.

Q_8570

Résumés or biographical statements of key project staff, maximum of 1 page each.

Q_8571

Up to 5 representative marketing materials (sample brochures, promotional materials and/or application forms.) that reflect regrant or partnership activity for the past year.

Q_8572

If this is a regrant, a list of most recent grantees, project descriptions and grant amounts.

Q_8573

Outreach/promotional plan for proposed regrant or partnership.

Q_8575

If applicable, service-related projects must provide evaluation materials such as samples of surveys or feedback forms, along with outcomes/results.

Q_7800

Please upload a list of Board members, including affiliations:

Q_7683

Project Description: Provide a brief description of your project (Max 250 characters)

Q_7733

Project Objective: Please indicate the primary goals of this request (Max 250 characters)

Q_7734

Project Performance Measure: Please indicate how you will measure the success of the request, should it be supported. (Max 250 characters)

Q_7828

Project Capacity: Indicate how your staffing will provide sufficient support for the project (experience, training activities) (Max 250 characters)

Q_8249

Please select the Arts Education category to which the organization is applying (Must be the same category selected in the Documents tab):
  • General Operating Support, Community-based Learning, Pre-K-12 In-School Programs, Services to the Field, Regrants and Partnerships
    1. If Community-based Learning is selected then these questions will be displayed:
      - Q_8292
      - Q_8294
      - Q_8295
      - Q_8296
      - Q_8298
      - Q_8300
      - Q_8302
      - Q_8303
      - Q_8284
      - Q_8286
      - Q_8287
      - Q_8290
      - Q_8757
      - Q_8758
      - Q_8762
      - Q_8786
    2. If General Operating Support is selected then these questions will be displayed:
      - Q_8616
      - Q_8617
      - Q_8618
      - Q_8250
      - Q_8252
      - Q_8255
      - Q_8257
      - Q_8259
      - Q_8261
      - Q_8263
      - Q_8264
      - Q_8266
      - Q_8267
      - Q_8270
      - Q_8271
      - Q_8273
      - Q_8276
      - Q_8278
      - Q_8280
    3. If Pre-K-12 In-School Programs is selected then these questions will be displayed:
      - Q_8337
      - Q_8338
      - Q_8339
      - Q_8340
      - Q_8341
      - Q_8342
      - Q_8343
      - Q_8344
      - Q_8345
      - Q_8624
      - Q_8625
      - Q_8754
      - Q_8291
      - Q_8802
    4. If Regrants and Partnerships is selected then these questions will be displayed:
      - Q_8351
      - Q_8352
      - Q_8354
      - Q_8355
      - Q_8357
      - Q_8358
      - Q_8360
      - Q_8361
      - Q_8362
      - Q_8363
      - Q_8365
      - Q_8367
      - Q_8368
    5. If Services to the Field is selected then these questions will be displayed:
      - Q_8825
      - Q_8346
      - Q_8347
      - Q_8348
      - Q_8349
      - Q_8350

Q_8250

ARTISTIC/PROGRAMMATIC — Background: Describe the organization and how it was established, focusing on the arts education activities for which support is requested.

Q_8252

ARTISTIC/PROGRAMMATIC — Artistic/Cultural Vision: Articulate the organization’s artistic, and/or cultural vision and its approach to arts education.

Q_8255

ARTISTIC/PROGRAMMATIC — Program Overview and Detail: Describe arts education programs planned for the coming year. Discuss any new initiatives that are planned for the next two years, as well as the goals and expected outcomes for these activities. List the total numbers of schools to be served by county, if applicable. Include representative detail (3 schools) on the following:

a. The names/locations of proposed partner schools and whether they have Title I designation.
b. The arts discipline/s to be taught.
c. The number of artist contact sessions per student.
d. The grade levels of the students involved, and the numbers of students served per grade and per school, and the overall number of students served.

Q_8257

ARTISTIC/PROGRAMMATIC — Changes and Challenges: Describe any recent significant programmatic changes, developments, and/or challenges, indicating how any challenges will be addressed.

Q_8259

MANAGERIAL/FISCAL — Staff: Identify the key administrative and artistic/education staff members and their roles. Detail any recent significant changes in key staff positions. Discuss how teaching and resident artists are selected and retained.

Q_8261

MANAGERIAL/FISCAL — Governance: Describe the board and/or governing body in detail, including committee structure,demographics, meeting schedule, and approach to staff and fiscal oversight.

Q_8263

MANAGERIAL/FISCAL — Facilities: Describe the facilities used for arts education programming and administration.

Q_8264

MANAGERIAL/FISCAL — Organizational Development: Outline the approach to institutional and succession planning, highlighting the roles of staff and board.

Q_8266

MANAGERIAL/FISCAL — Finances: Detail plans for meeting current and future expenses, including specific sources of earned and unearned income. Specify amounts of matching funds anticipated from school partners, if applicable. Indicate whether income is confirmed or pending. Specify amounts to be set aside for scholarship recipients, if applicable. Explain any current and/or recurring surplus or deficits. How will the scope of the activity change if the full request for NYSCA funding is not received?

Q_8267

MANAGERIAL/FISCAL — Artist and Programmatic Consultant Fees: Detail the range of fees paid to teaching artists and describe how payment to teaching artists and any outside consultants is determined.

Q_8270

SERVICE TO THE PUBLIC — Constituency: Detail the organization's approach to diversity, equity, and inclusion, as related to board, staff, students, audiences, and other stakeholders.

Q_8271

SERVICE TO THE PUBLIC — Development: Describe the audiences and communities served. Include demographic description of students served by the organization, including age range and number of students served.

Q_8273

SERVICE TO THE PUBLIC — Marketing and Outreach: Describe the organization’s marketing strategies. Detail efforts being undertaken to cultivate and broaden the organization's constituency.

Q_8276

SERVICE TO THE PUBLIC — Evaluation: Articulate how the organization evaluates its programs, services, and/or other organizational initiatives, and how these are linked to goals and standards. Note how outcomes of evaluation/assessment processes are compiled and applied.

Q_8278

SERVICE TO THE PUBLIC — Community Context: Identify the other organizations in the area that provide similar arts and cultural activities, and tell us how their activities enhance or differ from those of this organization. Also, describe any partnerships or collaborations with other organizations.

Q_8280

SERVICE TO THE PUBLIC — Scholarships: If applicable, articulate the process and criteria used for selecting scholarship recipients, noting the number of recipients per year, whether the scholarships are full or partial, and how scholarship opportunities are advertised.

Q_8616

General Operating Support - Video Documentation Link 1: Please upload video documentation of past classes, workshops or arts activities demonstrating the quality of the interaction of teaching or resident artist/s with students, as well as examples of student work.

Q_8617

General Operating Support - Video Documentation Link 1: Panels view no more than three minutes of video, so please indicate clearly which portion of your video sample should be viewed. Please also note what phase of the project the sample represents and the age group of the participants. (For example, "our video shows the second week of a twelve-week session with first graders.")

Q_8618

Do you have additional video documentation that you would like to submit?
    1. If Yes is selected then these questions will be displayed:
      - Q_8619
      - Q_8620
      - Q_8621

Q_8619

General Operating Support - Video Documentation Link 2: Please provide a link to video documentation of past classes, workshops or arts activities demonstrating the quality of the interaction of teaching or resident artist/s with students, as well as examples of student work.

Q_8620

General Operating Support - Video Documentation Link 2: Panels view no more than three minutes of video, so please indicate clearly which portion of your video sample should be viewed. Please also note what phase of the project the sample represents and the age group of the participants. (For example, "our video shows the second week of a twelve-week session with first graders.")

Q_8621

Do you have additional video documentation you would like to provide?
    1. If Yes is selected then these questions will be displayed:
      - Q_8622
      - Q_8623

Q_8622

General Operating Support - Video Documentation Link 3: Please provide a link to video documentation of past classes, workshops or arts activities demonstrating the quality of the interaction of teaching or resident artist/s with students, as well as examples of student work.

Q_8623

General Operating Support - Video Documentation Link 3: Panels view no more than three minutes of video, so please indicate clearly which portion of your video sample should be viewed. Please also note what phase of the project the sample represents and the age group of the participants. (For example, "our video shows the second week of a twelve-week session with first graders.")

Q_8786

Is the applicant acting as a fiscal sponsor for this Arts Education Community Based Learning request on behalf of another organization?
    1. If Yes is selected then these questions will be displayed:
      - Q_8788
      - Q_8789
      - Q_8790
      - Q_8791
      - Q_8792
      - Q_8793
      - Q_8794
      - Q_8795
      - Q_8796
      - Q_8797
      - Q_8799
      - Q_9217

Q_8788

Community Based Learning:
Sponsored Organization Name

Q_8789

Community Based Learning:
Sponsored Organization - Contact First Name

Q_8790

Community Based Learning:
Sponsored Organization - Contact Last Name

Q_8791

Community Based Learning:
Sponsored Organization - Contact Title

Q_9217

Community Based Learning:
Sponsored Organization - Contact Email

Q_8792

Community Based Learning:
Sponsored Organization - Street Address

Q_8793

Community Based Learning:
Sponsored Organization - City

Q_8794

Community Based Learning:
Sponsored Organization - County

Q_8795

Community Based Learning:
Sponsored Organization - State

Q_8796

Community Based Learning:
Sponsored Organization - ZIP Code

Q_8797

Community Based Learning:
Sponsored Organization - Phone Number

Q_8799

Community Based Learning:
Sponsored Organization - Website

Q_8284

ARTISTIC/PROGRAMMATIC — Project Description: Provide a brief narrative description of the proposed project that includes: Arts discipline/s taught; Number of sessions offered per class/workshop; Beginning and ending dates of classes/workshops; Duration and frequency of class/workshop sessions; Age range and other essential demographics of target audience; Numbers of students to be served (per class and project total).

Q_8286

ARTISTIC/PROGRAMMATIC — Project Overview: If this is an ongoing program, describe how the project builds on previous work. If this is a new initiative, describe how it relates to the organization's mission.

Q_8287

ARTISTIC/PROGRAMMATIC — Goals/Outcomes: What are the learning goals and outcomes for the proposed project?

Q_8290

ARTISTIC/PROGRAMMATIC — Course Outline: What are the key activities the students will engage in to achieve the goals of the project over the course of study? Include attendance at professional performances or exhibitions.

Q_8292

ARTISTIC/PROGRAMMATIC — Evaluation/Assessment: How will individual students' learning be assessed? How will the overall project be evaluated?

Q_8294

MANAGERIAL/FISCAL — Project Team: Describe the teaching artists, staff, consultants, and/or other individuals involved in the project. How are teaching artists selected? How does the organization incorporate principles of diversity, equity and inclusion in recruitment and selection of teaching artists?

Q_8295

MANAGERIAL/FISCAL — Facilities/Venues: Describe the venue(s) and classroom facilities for the project, noting location/s.

Q_8296

MANAGERIAL/FISCAL — Income: Describe plans for meeting the expenses of this project. Please list projected sources of funding, indicating whether funds are pending or confirmed. Please also note the per- student tuition or fee charged, if applicable.

Q_8298

SERVICE TO THE PUBLIC — Expenses: What are the hourly rates for teaching artists and other relevant staff? What are the other major expenses for the program? Will the scope of the project change if the full request for NYSCA funding is not received? How?

Q_8300

SERVICE TO THE PUBLIC — Participant Selection: Summarize the selection process for students participating in the project.

Q_8302

SERVICE TO THE PUBLIC — Marketing: Explain how the organization will market this opportunity to students. How will the project be promoted and publicized? Describe the target population for this project. How does this program fill a need for target participants?

Q_8303

SERVICE TO THE PUBLIC — Scholarships: Articulate the process and criteria used for selecting scholarship recipients, noting the number of recipients per year, whether the scholarships are full or partial, and how scholarship opportunities are advertised. What percentage of students for the proposed project will receive scholarship support? What measures are used to determine financial need?

Q_8757

Community Based Learning — Video Documentation Link 1: Video documentation of past classes workshops or arts activities demonstrating the quality of the interaction of teaching artist/s with students, as well as examples of student work. The strongest video submissions:
a. Consist of a single video.
b. Reflect recent work with students in the age group for which NYSCA funding is requested.
c. Provide a “you are there” glimpse into sequential arts learning in the classroom or during a site visit.
d. Reflect student engagement with the work of the teaching artist/s.
e. Provide examples of student work.

Q_8758

Community Based Learning — Video Documentation Link 1: Panels view no more than three minutes of video, so please indicate clearly which portion of your video sample should be viewed. Please also note what phase of the project the sample represents and the age group of the participants. (For example, "our video shows the second week of a twelve-week session with first graders.")

Q_8762

Do you have another video documentation link to provide?
    1. If Yes is selected then these questions will be displayed:
      - Q_8759
      - Q_8760
      - Q_8761

Q_8760

Community Based Learning — Video Documentation Link 2: Video documentation of past classes workshops or arts activities demonstrating the quality of the interaction of teaching artist/s with students, as well as examples of student work. The strongest video submissions:
a. Consist of a single video.
b. Reflect recent work with students in the age group for which NYSCA funding is requested.
c. Provide a “you are there” glimpse into sequential arts learning in the classroom or during a site visit.
d. Reflect student engagement with the work of the teaching artist/s.
e. Provide examples of student work.

Q_8761

Community Based Learning — Video Documentation Link 2: Panels view no more than three minutes of video, so please indicate clearly which portion of your video sample should be viewed. Please also note what phase of the project the sample represents and the age group of the participants. (For example, "our video shows the second week of a twelve-week session with first graders.")

Q_8759

Do you have another video documentation link to provide?
    1. If Yes is selected then these questions will be displayed:
      - Q_8763
      - Q_8764

Q_8763

Community Based Learning — Video Documentation Link 3: Video documentation of past classes workshops or arts activities demonstrating the quality of the interaction of teaching artist/s with students, as well as examples of student work. The strongest video submissions:
a. Consist of a single video.
b. Reflect recent work with students in the age group for which NYSCA funding is requested.
c. Provide a “you are there” glimpse into sequential arts learning in the classroom or during a site visit.
d. Reflect student engagement with the work of the teaching artist/s.
e. Provide examples of student work.

Q_8764

Community Based Learning — Video Documentation Link 3: Panels view no more than three minutes of video, so please indicate clearly which portion of your video sample should be viewed. Please also note what phase of the project the sample represents and the age group of the participants. (For example, "our video shows the second week of a twelve-week session with first graders.")

Q_8802

Is the applicant acting as a fiscal sponsor for this Arts Education Pre-K-12 In-School Programs request on behalf of another organization?
    1. If Yes is selected then these questions will be displayed:
      - Q_8804
      - Q_8805
      - Q_8807
      - Q_8810
      - Q_8811
      - Q_8812
      - Q_8813
      - Q_8814
      - Q_8815
      - Q_8817
      - Q_8818
      - Q_9218

Q_8804

Pre-K-12 In-School Programs:
Sponsored Organization Name

Q_8805

Pre-K-12 In-School Programs:
Sponsored Organization - Contact First Name

Q_8807

Pre-K-12 In-School Programs:
Sponsored Organization - Contact Last Name

Q_8810

Pre-K-12 In-School Programs:
Sponsored Organization - Contact Title

Q_9218

Pre-K-12 In-School Programs:
Sponsored Organization - Contact Email

Q_8811

Pre-K-12 In-School Programs:
Sponsored Organization - Street Address

Q_8812

Pre-K-12 In-School Programs:
Sponsored Organization - City

Q_8813

Pre-K-12 In-School Programs:
Sponsored Organization - County

Q_8814

Pre-K-12 In-School Programs:
Sponsored Organization - State

Q_8815

Pre-K-12 In-School Programs:
Sponsored Organization - ZIP Code

Q_8817

Pre-K-12 In-School Programs:
Sponsored Organization - Phone Number

Q_8818

Pre-K-12 In-School Programs:
Sponsored Organization - Website

Q_8291

ARTISTIC/PROGRAMMATIC — Project Description: Provide a brief description of the proposed project that includes:
• Total number of partner schools to be served by this program.
• The arts discipline/s to be taught.
• The number of artist contact sessions per student.
• The grade levels of the students involved, and the numbers of students served per grade and per school, and the overall number of students served.
• Beginning and ending dates of classes/workshops.
• Duration and frequency of classes/workshops.
• The names/locations up to three partner schools and whether they have Title I designation.

Q_8337

ARTISTIC/PROGRAMMATIC — Project Overview: If this is an ongoing program, describe how the project builds on previous work. Describe how this project will enhance or complement sequential arts instruction and other arts programs (including those provided by other cultural partners) at the school(s). List other cultural partners that are currently providing arts programming at the school(s). Are there certified arts teachers at the school(s)? If so, please discuss whether and how they will collaborate on this project.

Q_8338

ARTISTIC/PROGRAMMATIC — Goals/Outcomes: What are the intended arts learning goals and outcomes for the proposed project?

Q_8339

ARTISTIC/PROGRAMMATIC — Course Outline: What are the key activities the students will engage in to achieve the goals and outcomes of the project over the course of study? Include attendance at professional performances or exhibitions.

Q_8340

ARTISTIC/PROGRAMMATIC — Project Team: Describe the teaching artists, staff, consultants, teachers, and school-based personnel, and any other individuals involved in the project. How are teaching artists selected? How does the organization incorporate principles of diversity, equity and inclusion in recruitment and selection of teaching artists?

Q_8341

ARTISTIC/PROGRAMMATIC — Evaluation and Assessment: How will individual students' learning be assessed? How will the overall project be evaluated?

Q_8342

MANAGERIAL/FISCAL — Income: Describe plans for meeting the expenses of this project. Please list projected sources of funding, indicating whether funds are pending or confirmed. Be sure to detail income to be supplied by the partner school(s).

Q_8343

MANAGERIAL / FISCAL — Expenses: What are the hourly rates for teaching artists and other relevant staff? What are the other major expenses for the program? Will the scope of the project change if the full request for NYSCA funding is not received? How?

Q_8344

SERVICE TO THE PUBLIC — Project Context: Briefly describe the partner school(s) and its community, including the demographic information of the students served by the project. How were the school partnerships established? If applicable, how long has the program been at the school(s)?

Q_8345

SERVICE TO THE PUBLIC — Community Engagement: How will parents, guardians and community members be involved in the process and/or culminating event activities? Please provide here the urls for the applicant organization’s website and the partner schools’ websites, if available.

Q_8346

ARTISTIC/PROGRAMMATIC — Project Description: Describe the arts education services to the field project and the region it will serve, including goals and desired outcomes. If this is an ongoing project, briefly outline the history, challenges and achievements of the project to date. Indicate how the project will either build the capacity of organizations receiving this service to engage more effectively in arts education or community-based partnerships; and/or improve the practice and knowledge base of the arts education field in New York State.

Q_8347

MANAGERIAL/FISCAL — Work Plan and Personnel: Provide a work plan of proposed activities for the services to the field project, including a clear timeline for activities planned for the request year. Identify those individuals who will be implementing the plan, and briefly describe their credentials.

Q_8348

MANAGERIAL/FISCAL — Finances: Describe plans for meeting the expenses of this project. Will the scope of the project change if the full request for NYSCA funding is not received? Please outline:
- Contributed Income - detail sources and whether funds are confirmed or pending.
- Earned Income – note the per-student tuition or fee charged for the proposed project along with any additional earned revenue related to the project, as applicable.
- On-Staff Artistic Personnel/Outside Artistic Personnel – specify daily or hourly rates and prorated salary of relevant artistic staff for the project, as well as for teaching/resident artists (outside artistic costs).
- Administrative Personnel – indicate prorated salary or fees for the project.
- Remaining Operating Expenses – itemize the principal expenses for the project not included in other expense categories.

Q_8349

SERVICE TO THE PUBLIC — Dissemination: Describe how the results of the project will be shared so that the arts education field in New York State will benefit broadly.

Q_8350

SERVICE TO THE PUBLIC — Evaluation/Assessment: Describe plans for evaluating the effectiveness of the arts education service to the field project. How will its impact be assessed? Articulate how the organization evaluates its other programs, services, and/or organizational initiatives, and how these are linked to goals and standards. Note how outcomes of evaluation/assessment processes are compiled and applied.

Q_8624

Pre-K-12 — Video Documentation Link 1: Please provide a link to video documentation of past classes, workshops or arts activities demonstrating the quality of the interaction of teaching or resident artist/s with students, as well as examples of student work.

Q_8625

Pre-K-12 — Video Documentation Link 1: Panels view no more than three minutes of video, so please indicate clearly which portion of your video sample should be viewed. Please also note what phase of the project the sample represents and the age group of the participants. (For example, "our video shows the second week of a twelve-week session with first graders.")

Q_8754

Do you have an additional video documentation link to provide?
    1. If Yes is selected then these questions will be displayed:
      - Q_8627
      - Q_8752
      - Q_8753

Q_8752

Pre-K-12 Video Documentation Link 2: Video documentation of past classes workshops or arts activities demonstrating the quality of the interaction of teaching or resident artist/s with students, as well as examples of student work.

Q_8753

Pre-K-12 Video Documentation Link 2: Panels view no more than three minutes of video, so please indicate clearly which portion of your video sample should be viewed. Please also note what phase of the project the sample represents and the age group of the participants. (For example, "our video shows the second week of a twelve-week session with first graders.")

Q_8627

Do you have additional video documentation to provide?
    1. If Yes is selected then these questions will be displayed:
      - Q_8755
      - Q_8756

Q_8755

Pre-K-12 Video Documentation Link 3: Video documentation of past classes workshops or arts activities demonstrating the quality of the interaction of teaching or resident artist/s with students, as well as examples of student work.

Q_8756

Pre-K-12 Video Documentation Link 3: Panels view no more than three minutes of video, so please indicate clearly which portion of your video sample should be viewed. Please also note what phase of the project the sample represents and the age group of the participants. (For example, "our video shows the second week of a twelve-week session with first graders.")

Q_8825

Is the applicant acting as a fiscal sponsor for this Arts Education Services to the Field request on behalf of another organization?
    1. If Yes is selected then these questions will be displayed:
      - Q_8827
      - Q_8829
      - Q_8830
      - Q_8831
      - Q_8832
      - Q_8834
      - Q_8835
      - Q_8836
      - Q_8838
      - Q_8839
      - Q_8841
      - Q_9219

Q_8827

AIE Services to the Field:
Sponsored Organization Name

Q_8829

AIE Services to the Field:
Sponsored Organization - Contact First Name

Q_8830

AIE Services to the Field:
Sponsored Organization - Contact Last Name

Q_8831

AIE Services to the Field:
Sponsored Organization - Contact Title

Q_9219

AIE Services to the Field:
Sponsored Organization - Contact Email

Q_8832

AIE Services to the Field:
Sponsored Organization - Street Address

Q_8834

AIE Services to the Field:
Sponsored Organization - City

Q_8835

AIE Services to the Field:
Sponsored Organization - County

Q_8836

AIE Services to the Field:
Sponsored Organization - State

Q_8838

AIE Services to the Field:
Sponsored Organization - ZIP Code

Q_8839

AIE Services to the Field:
Sponsored Organization - Phone Number

Q_8841

AIE Services to the Field:
Sponsored Organization - Website

Q_8351

ARTISTIC/PROGRAMMATIC — Program Summary: Describe the arts education regrant or partnership program, its priorities, and the constituents served. How does it differ from or complement other programs in the community or field?

Q_8352

ARTISTIC/PROGRAMMATIC — Relevance of Mission: How does this arts education program relate to the organization's mission, goals and programming?

Q_8354

ARTISTIC/PROGRAMMATIC — Scope of Activity: For ongoing regrant projects, describe the number of requests received, on average, for each of the past two years. Include the average request amount and grant amount. If this is an ongoing project, briefly outline the history, challenges and achievements of the project to date. If this is a new request or service, project the number of anticipated requests and the range of grant amounts to be awarded.

Q_8355

MANAGERIAL/FISCAL — Staffing: Who is responsible for the administration of this arts education project? Describe their roles, detailing their duties and noting whether this is a full time, part-time or consultant position. If the coordinator has other responsibilities within the organization, describe them.

Q_8357

MANAGERIAL/FISCAL — Governance: Describe the involvement of the board in management and program oversight for the Regrant/ Partnership activity.

Q_8358

MANAGERIAL/FISCAL — Work Plan: Outline the schedule and work plan for the next granting or activity cycle. Provide an overview of annual regrant or program deadlines and related activities.

Q_8360

MANAGERIAL/FISCAL — Income: Detail plans for meeting current and future expenses beyond income from NYSCA, if appropriate to the regrant or partnership project. Include sources of earned income, and note sources of contributed income and whether it is confirmed or pending. Explain any current and/or recurring surplus or deficits for the organization and the project.

Q_8361

MANAGERIAL/FISCAL — Expenses: Explain the following information pertaining to the project’s income and expenses:
- Administrative Personnel – indicate prorated salary or fees of relevant administrative staff or consultants for the project.
- Artistic Personnel – specify daily or hourly rates and prorated salary of relevant artistic staff, including teaching artists or consultants for the project, where applicable.
- Remaining Operating Expenses – itemize principal project expenses not specified above.
How would the scope of the project change if the full request for NYSCA funding is not received?

Q_8362

SERVICE TO THE PUBLIC — Constituency: Describe the audiences and communities served by this project.

Q_8363

SERVICE TO THE PUBLIC — Marketing/Outreach: What are the strategies for outreach and marketing to diverse communities, arts groups and artists, including those not currently served by the program? Include details about any technical assistance resources for emerging artists and arts groups. Please provide here the urls for the applicant organization’s website and any partner organization’s websites that reference the project.

Q_8365

SERVICE TO THE PUBLIC — Selection Process: Describe the application and selection process, noting what is required of applicants, restrictions, and whether there is a panel review. If applicable, describe the composition of the panel and the review process.

Q_8367

SERVICE TO THE PUBLIC — Evaluation: How is the effectiveness of this program evaluated and assessed? Note how outcomes of evaluation/assessment processes are compiled and applied. Has evaluation led to change in the program? Describe the benefits of this regrant or partnership to the community and general public. Articulate how the organization evaluates its other programs, services, and organizational initiatives, and how these are linked to goals and standards.

Q_8368

SERVICE TO THE PUBLIC — Community Context: Identify the other organizations in the area that provide similar arts and cultural activities, and tell us how their activities support, enhance, or differ from those of this organization. Describe any partnerships or collaborations with other organizations, discussing the ways in which partners communicate to better serve and advance programming, and any plans for enhancing collaborative activity and community outreach.

Q_9213

SERVICE TO THE PUBLIC — Support Materials Listing: Provide here a list of all support materials being uploaded into the NYSCA-CFA with this request. Please refer to the list of mandatory support materials that follows the guidelines questions.

Q_7829

Contributed Income: NYSCA Grant Request

Q_7830

Contributed Income: Corporate Support

Q_7831

Contributed Income: Foundation Support

Q_7832

Contributed Income: Private Support

Q_7833

Contributed Income: NEA Support

Q_7834

Contributed Income: Federal Support

Q_7835

Contributed Income: State Support (non-NYSCA)

Q_7836

Contributed Income: County Support

Q_7837

Contributed Income: Municipal Support

Q_7838

Contributed Income: NYSCA Grant Request - Budget Notes

Q_7839

Contributed Income: Corporate Support - Budget Notes

Q_7840

Contributed Income: Foundation Support - Budget Notes

Q_7841

Contributed Income: Private Support - Budget Notes

Q_7842

Contributed Income: NEA Support - Budget Notes

Q_7843

Contributed Income: Federal Support - Budget Notes

Q_7844

Contributed Income: State Support (non-NYSCA) - Budget Notes

Q_7845

Contributed Income: County Support - Budget Notes

Q_7846

Contributed Income: Municipal Support - Budget Notes

Q_7847

Earned Income: Admissions

Q_7848

Earned Income: Contracted Services

Q_7849

Earned Income: Tuition and Workshop Fees

Q_7850

Earned Income: Fundraising Events

Q_7851

Earned Income: Other Earned Income

Q_7852

Earned Income: Admissions - Budget Notes

Q_7853

Earned Income: Contracted Services - Budget Notes

Q_7855

Earned Income: Tuition and Workshop Fees - Budget Notes

Q_7856

Earned Income: Fundraising Events - Budget Notes

Q_7857

Earned Income: Other Earned Income - Budget Notes

Q_7854

Expenses: Administrative Personnel

Q_7858

Expenses: Artistic Personnel

Q_7859

Expenses: Technical/Production Personnel

Q_7860

Expenses: Fringe Benefits

Q_7861

Expenses: Outside Artistic Fees and Services

Q_7862

Expenses: Other Outside Fees and Services

Q_7863

Expenses: Regrants

Q_7864

Expenses: Space

Q_7865

Expenses: Equipment

Q_7866

Expenses: Travel

Q_7867

Expenses: Marketing/Advertising

Q_7868

Expenses: Remaining Operating Expenses

Q_7869

Expenses: Administrative Personnel - Proposed Amount to be funded by NYSCA Request

Q_7870

Expenses: Artistic Personnel - Proposed Amount to be funded by NYSCA Request

Q_7871

Expenses: Technical/Production Personnel - Proposed Amount to be funded by NYSCA Request

Q_7872

Expenses: Fringe Benefits - Proposed Amount to be funded by NYSCA Request

Q_7873

Expenses: Outside Artistic Fees and Services - Proposed Amount to be funded by NYSCA Request

Q_7874

Expenses: Other Outside Fees and Services - Proposed Amount to be funded by NYSCA Request

Q_7875

Expenses: Regrants - Proposed Amount to be funded by NYSCA Request

Q_7876

Expenses: Space - Proposed Amount to be funded by NYSCA Request

Q_7877

Expenses: Equipment - Proposed Amount to be funded by NYSCA Request

Q_7878

Expenses: Travel - Proposed Amount to be funded by NYSCA Request

Q_7879

Expenses: Marketing/Advertising - Proposed Amount to be funded by NYSCA Request

Q_7880

Expenses: Remaining Operating Expenses - Proposed Amount to be funded by NYSCA Request

Q_7881

Expenses: Administrative Personnel - Allocation Details

Q_7882

Expenses: Artistic Personnel - Allocation Details

Q_7883

Expenses: Technical/Production Personnel - Allocation Details

Q_7884

Expenses: Fringe Benefits - Allocation Details

Q_7885

Expenses: Outside Artistic Fees and Services - Allocation Details

Q_7886

Expenses: Other Outside Fees and Services - Allocation Details

Q_7887

Expenses: Regrants - Allocation

Q_7888

Expenses: Space - Allocation Details

Q_7889

Expenses: Equipment - Allocation Details

Q_7890

Expenses: Travel - Allocation Details

Q_7891

Expenses: Marketing/Advertising - Allocation Details

Q_7892

Expenses: Remaining Operating Expenses - Allocation Details

Q_8912

Additional Project Budget Notes:

Q_8865

Organization DBA or AKA

Q_7893

Applicant Information: Street Address

Q_7894

Applicant Information: City

Q_7895

Applicant Information: State

Q_7896

Applicant Information: ZIP Code

Q_7761

Primary Contact: First Name

Q_7773

Primary Contact: Last Name

Q_7762

Primary Contact: Title

Q_7763

Primary Contact: Phone Number

Q_7764

Primary Contact: Email

Q_7765

Secondary Contact: First Name

Q_7774

Secondary Contact: Last Name

Q_7766

Secondary Contact:Title

Q_7767

Secondary Contact: Phone Number

Q_7768

Secondary Contact: Email

Q_7769

Executive Director: First Name

Q_7775

Executive Director: Last Name

Q_7770

Executive Director: Phone Number

Q_7771

Executive Director: Email

Q_7772

Board Chair/President: First Name

Q_7776

Board Chair/President: Last Name

Q_7777

Board Chair/President: Phone Number

Q_7778

Board Chair/President: Email

Q_8860

Project Contact: First name

Q_8861

Project Contact: Last Name

Q_8862

Project Contact: Title

Q_8863

Project Contact: Phone number

Q_8864

Project Contact: Email

Q_7686

Mission: Please enter your organization's current mission statement.

Q_7687

Activities: Provide a brief overview of your organization’s programs and activities as it relates to your mission in the previous question.

Q_7720

Staff Member 1: First Name

Q_7783

Staff Member 1: Last Name

Q_7784

Staff Member 1: Title

Q_7785

Staff Member 1: Salary
  • $0, $1 - $15000, $15001 - $50000, $50001 - $100000, $100001 - $200000

Q_8596

Staff Member 1: Full-Time or Part-Time
  • Full-Time, Part-Time

Q_7789

Staff Member 2: First Name

Q_7786

Staff Member 2: Last Name

Q_7787

Staff Member 2: Title

Q_7788

Staff Member 2: Salary
  • $0, $1 - $15000, $15001 - $50000, $50001 - $100000, $100001 - $200000

Q_8606

Staff Member 2: Full-Time or Part-Time
  • Full-Time, Part-Time

Q_7793

Staff Member 3: First Name

Q_7790

Staff Member 3: Last Name

Q_7791

Staff Member 3: Title

Q_7792

Staff Member 3: Salary
  • $0, $1 - $15000, $15001 - $50000, $50001 - $100000, $100001 - $200000

Q_8609

Staff Member 3: Full-Time or Part-Time
  • Full-Time, Part-Time

Q_8124

Staff Member 4: First Name

Q_8121

Staff Member 4: Last Name

Q_8122

Staff Member 4: Title

Q_8123

Staff Member 4: Salary
  • $0, $1 - $15000, $15001 - $50000, $50001 - $100000, $100001 - $200000

Q_8611

Staff Member 4: Full-Time or Part-Time
  • Full-Time, Part-Time

Q_8163

Staff Member 5: First Name

Q_8160

Staff Member 5: Last Name

Q_8161

Staff Member 5: Title

Q_8162

Staff Member 5: Salary
  • $0, $1 - $15000, $15001 - $50000, $50001 - $100000, $100001 - $200000

Q_8614

Staff Member 5: Full-Time or Part-Time
  • Full-Time, Part-Time

Q_7794

Number of Full-Time Staff Members

Q_7795

Number of Part-Time Staff Members

Q_7796

Number of Volunteers

Q_7688

Diversity/Inclusiveness: Given your mission and the community you serve, how does your organization address diversity and inclusiveness? In your response, discuss in terms of staff, board, and audience composition, as well as the programs and services you provide.

Q_7689

Accessibility: A universal and inclusive environment for the arts allows everyone, including people with and without disabilities, and people of all ages, to access the facilities and programs of an organization. What actions has your organization taken to make your facilities, programs, and communications systems accessible and usable by all?

Q_7690

Facilities: Briefly describe your facilities. Explain any relocations, expansions, renovations, or major improvements undertaken in the recent past or planned for the future.

Q_7684

Facilities: Organization's facilities/real estate are:
  • Owned, Rented

Q_7685

If rented, date current lease expires:

Q_7704

Days/Hours/Seasons of Operation of facilities listed above:

Q_7691

Total Number of Visitors/Users/Audience: How many audience members, exhibition visitors, service users, or visitors to your facility do you serve? Provide an average annual figure.

Q_7779

Organization Website

Q_7780

Social Media Link 1

Q_7781

Social Media Link 2

Q_8125

Social Media Link 3

Q_7702

Fiscal Year End Date: Format MM/DD/YYYY

Q_7703

Year Incorporated: Format YYYY

Q_8845

Organization Budget - Please select which form you are using to input the figures: Prior completed fiscal year
  • Form 990, Form 990-EZ, Form 990-PF, Form 990 NOT filed, Form 990 not due yet

Q_8656

Please input the organization's fiscal year end date: Prior completed fiscal year

Q_8657

Organization Budget - Contributions and grants: Prior completed fiscal year

Q_8658

Organization Budget - Program service revenue: Prior completed fiscal year

Q_8659

Organization Budget - Net Income (or Loss) from Fundraising: Prior completed fiscal year

Q_8660

Organization Budget - Investment income: Prior completed fiscal year

Q_8661

Organization Budget - Other Revenue: Prior completed fiscal year

Q_8662

Organization Budget - NYSCA Grant Received: Prior completed fiscal year

Q_8705

Organization Budget - Total Revenue: Prior completed fiscal year

Q_8846

Organization Budget - Please select which form you are using to input the figures: Last completed fiscal year
  • Form 990, Form 990-EZ, Form 990-PF, Form 990 NOT filed, Form 990 not due yet

Q_8663

Organization Budget - Please input the organization's fiscal year end date: Last completed fiscal year

Q_8664

Organization Budget - Contributions and grants: Last completed fiscal year

Q_8665

Organization Budget - Program service revenue: Last completed fiscal year

Q_8666

Organization Budget - Net Income (or Loss) from Fundraising: Last completed fiscal year

Q_8667

Organization Budget - Investment income: Last completed fiscal year

Q_8668

Organization Budget - Other Revenue: Last completed fiscal year

Q_8669

Organization Budget - NYSCA Grant Received: Last completed fiscal year

Q_8706

Organization Budget - Total Revenue: Last completed fiscal year

Q_8881

Organization Budget - Please input the organization's fiscal year end date: Current fiscal year

Q_8670

Organization Budget - Contributions and grants: Current fiscal year

Q_8671

Organization Budget - Program service revenue: Current fiscal year

Q_8672

Organization Budget - Net Income (or Loss) from Fundraising: Current fiscal year

Q_8673

Organization Budget - Investment income: Current fiscal year

Q_8674

Organization Budget - Other Revenue: Current fiscal year

Q_8711

Organization Budget - Total Revenue: Current fiscal year

Q_8676

Organization Budget - Contributions and grants: Notes (Optional)

Q_8677

Organization Budget - Program service revenue: Notes (Optional)

Q_8678

Organization Budget - Net Income (or Loss) from Fundraising: Notes (Optional)

Q_8679

Organization Budget - Investment income: Notes (Optional)

Q_8680

Organization Budget - Other Revenue: Notes (Optional)

Q_8681

Organization Budget - NYSCA Grant Received: Notes (Optional)

Q_8712

Organization Budget - Total Revenue: Notes (Optional)

Q_8682

Organization Budget - Salaries, other compensation, employee benefits: Prior completed fiscal year

Q_8683

Organization Budget - Occupancy, rent, utilities, and maintenance: Prior completed fiscal year

Q_8684

Organization Budget - Other Expenses: Prior completed fiscal year

Q_8685

Organization Budget - Salaries, other compensation, employee benefits: Last completed fiscal year

Q_8686

Organization Budget - Occupancy, rent, utilities, and maintenance: Last completed fiscal year

Q_8687

Organization Budget - Other Expenses: Last completed fiscal year

Q_8688

Organization Budget - Salaries, other compensation, employee benefits: Current fiscal year

Q_8689

Organization Budget - Occupancy, rent, utilities, and maintenance: Current fiscal year

Q_8690

Organization Budget - Other Expenses: Current fiscal year

Q_8691

Organization Budget - Salaries, other compensation, employee benefits: Notes (Optional)

Q_8692

Organization Budget - Occupancy, rent, utilities, and maintenance: Notes (Optional)

Q_8693

Organization Budget - Other Expenses: Notes (Optional)

Q_8721

Organization Budget - Total Expenses: Prior completed fiscal year

Q_8723

Organization Budget - Total Expenses: Last completed fiscal year

Q_8725

Organization Budget - Total Expenses: Current fiscal year

Q_8726

Organization Budget - Total Expenses Notes (Optional)

Q_8742

Organization Budget - Excess (Deficit): Prior completed fiscal year

Q_8743

Organization Budget - Excess (Deficit): Last completed fiscal year

Q_8744

Organization Budget - Excess (Deficit): Current fiscal year

Q_8906

Organization Budget - Excess (Deficit): Notes (Optional)

Q_8731

Organization Budget - Expenses(Assets/Liabilities) - Total Assets: Prior completed fiscal year

Q_8733

Organization Budget - Total Liabilities: Prior completed fiscal year

Q_8734

Organization Budget - Net Assets or Fund Balance: Prior completed fiscal year

Q_8735

Organization Budget - Total Assets: Last completed fiscal year

Q_8736

Organization Budget - Total Liabilities: Last completed fiscal year

Q_8737

Organization Budget - Net Assets or Fund Balance: Last completed fiscal year

Q_8909

Expenses (Assets/Liabilities) - Total Assets: Notes (Optional)

Q_8910

Expenses (Assets/Liabilities) - Total Liabilities: Notes (Optional)

Q_8911

Expenses (Assets/Liabilities) - Net Assets: Notes (Optional)

Q_8913

If applicable, list up to 5 sources of funding from other NYS agencies (i.e., other than NYSCA) received by applicant in the last completed fiscal year listed in the table above. If none, type none.