Program Questions: Council on the Arts - FY2020 Museum Program
Q_7757
You are aware that all NYSCA grant applicants must register with the NYS online portal Grants Gateway and be Prequalified at the time and date the application is due or the application will not be evaluated. You must answer "yes" to proceed with the application.
Q_7758
You have reviewed the eligibility requirements, funding criteria and review process outlined in the NYSCA Program Guidelines, Application Manual, and the Apply section of the NYSCA website prior to starting this application. You must answer "yes" to proceed with the application.
Q_928
Project Street Address: Please input the project street address (Street Number and Street Name only).
If the project has multiple locations, please input the primary street address of the project. If the project does not have a definite street address, please input the approximate street address of the project (Street Number and Street Name only).
Q_616
For more than one project location, please provide full address(es) for each location. If Not Applicable, indicate "NA".
Project Latitude
(This questions value will be filled automatically, based on the project address, when the application is finalized.)
Q_573
Project Longitude
(This questions value will be filled automatically, based on the project address, when the application is finalized.)
Q_184
NYS Assembly District where the project is located.
(This questions value will be filled automatically, based on the project address, when the application is finalized.)
Q_190
NY Senate District where the project is located.
(This questions value will be filled automatically, based on the project address, when the application is finalized.)
Q_546
Legal Name of Applicant
Q_7800
Please upload a list of Board members, including affiliations:
Q_8131
Please select the Museum category to which the organization is applying (Must select the same category in the Questionnaire tab):
General Operating Support: No additional support materials are required. Please be sure your website remains up to date as it will be viewed to provide insight into your organization’s programmatic offerings., Project Support, Regrants and Partnerships
If Project Support is selected then these questions will be displayed:
- Q_8132
- Q_8199
If Regrants and Partnerships is selected then these questions will be displayed:
- Q_8201
- Q_8202
- Q_8203
Q_8132
Up to 12 images that best illustrate your project. For exhibitions this must consist of selected images of art/artifacts that will be included in the exhibition and examples of the exhibition designer’s past work. Be sure to identify the images. Adobe Acrobat PDF or PowerPoint is preferred.
Q_8199
Other. Depending on the focus of your project request, you may submit one other document. Suggestions include:
a) Exhibitions: Exhibition design layout, sample exhibition script, or example of interpretive labels, from previous exhibition.
b) Catalog/Publication: Outline and sample text of no more than five pages.
c) Cataloguing/Research: Collections management policy and plan.
d) Audience Development: Marketing materials related to this new audience.
e) Public Programs: Marketing materials related to these programs.
f) Services to the Field: Promotional materials for this project.
g) Other: One other document that supports your project.
Q_8201
For existing Regrant Programs: Please upload a list of the most recent grantees, including the award amount, brief award description and location in New York State.
Q_8202
For Regrant Programs: Copies of application materials - application forms and/or guidelines.
Q_8203
For Partnerships: Provide a list of the proposed programming locations and presenters.
Q_7683
Project Description: Provide a brief description of your project (Max 250 characters)
Q_7733
Project Objective: Please indicate the primary goals of this request (Max 250 characters)
Q_7734
Project Performance Measure: Please indicate how you will measure the success of the request, should it be supported. (Max 250 characters)
Q_7828
Project Capacity: Indicate how your staffing will provide sufficient support for the project (experience, training activities) (Max 250 characters)
Q_9093
ARTISTIC/CULTURAL VISION — Please enter your organization’s current artistic/cultural vision statement. (Max 400 characters)
Q_9094
VISITOR DATA — Please provide data on annual attendance/participation from the past three years i.e. 2018 = x, 2017 = y, 2016 = z. (Max 150 Characters)
Q_8128
Please select the Museum project category to which the organization is applying (Must be the same category selected in the Documents tab):
General Operating Support, Project Support, Regrants and Partnerships
If General Operating Support is selected then these questions will be displayed:
- Q_8129
- Q_8130
- Q_8164
- Q_8165
- Q_8166
- Q_8167
- Q_8168
- Q_8169
- Q_8170
- Q_8171
- Q_8172
- Q_8173
- Q_8174
If Project Support is selected then these questions will be displayed:
- Q_8175
- Q_8176
- Q_8177
- Q_8178
- Q_8179
- Q_8180
- Q_8181
- Q_8182
- Q_8183
- Q_8184
If Regrants and Partnerships is selected then these questions will be displayed:
- Q_8186
- Q_8187
- Q_8188
- Q_8189
- Q_8190
- Q_8191
- Q_8192
- Q_8193
- Q_8194
- Q_8195
- Q_8196
- Q_8197
Q_8129
ARTISTIC/PROGRAMMATIC — Background: How was your organization established? What are your collections? Please include your website URL which will be reviewed as part of the process, and provides reviewers a view into your organization’s programmatic offerings. (Max 3,000 characters)
Q_8130
ARTISTIC/PROGRAMMATIC — Program Overview: What are some outstanding recent examples from the past year of arts and cultural exhibitions, and school/public programs you have offered? How have these connected to your collections? What are some specific examples of what you are planning for upcoming years? (Max 4,000 characters)
Q_8164
ARTISTIC/PROGRAMMATIC — Collections:
What are your current collecting priorities and how do they connect to your collections policy? (Max 2,000 characters)
Q_8165
ARTISTIC/PROGRAMMATIC — Evaluation:
How does the organization evaluate its programs? What is an example of how evaluation has led to programmatic change? (Max 3,000 characters)
Q_8166
MANAGERIAL/FISCAL — Staff, Consultants, Artists:
Who are the key artistic/programmatic and administrative staff at the organization and what are their relevant backgrounds? If your organization works regularly with consultants and/or artists please provide information on these individuals as well. [Recommend one biographical paragraph per person] (Max 5,000 characters)
Q_8167
MANAGERIAL/FISCAL — Changes and Challenges:
What significant changes or challenges has the organization recently experienced? How was this issue addressed? (Max 3,000 characters)
Q_8168
MANAGERIAL/FISCAL — Governance:
How does your board reflect your organization’s community? How does the board provide fiscal and managerial oversight? (Max 3,000 characters)
Q_8169
MANAGERIAL/FISCAL — Organizational Development:
What are your organization’s major strategic goals for the next two years? How does your organization plan for succession? (Max 3,000 characters)
Q_8170
MANAGERIAL/FISCAL — Finances:
How does the organization meet its expenses? If there are current or recurring surplus or deficits, please explain why. (Max 2,000 characters)
Q_8171
SERVICE TO THE PUBLIC — Constituency:
Who are the organization’s current and potential audiences? (Max 3,000 characters)
Q_8172
SERVICE TO THE PUBLIC — Development and Outreach:
What efforts does the organization make to cultivate and expand its audience? (Max 2,000 characters)
Q_8173
SERVICE TO THE PUBLIC — Marketing:
What are some creative methods you have used to promote the organization? (Max 2,000 characters)
Q_8174
SERVICE TO THE PUBLIC — Community Context:
What other organizations in your region provide similar arts and cultural activities? How do you work in partnership with other organizations? (Max 3,000 characters)
Q_8175
ARTISTIC/PROGRAMMATIC — Program Summary:
What is your project and why is it important? (Max 4,000 characters)
Q_8176
ARTISTIC/PROGRAMMATIC — Collections:
How is your collection integral to this project? (For non-collecting institutions: how are art/artifacts integral to your project?) (Max 2,000 characters)
Q_8177
ARTISTIC/PROGRAMMATIC — Project Staff:
Who will be working on this project and how is their experience appropriate? [Recommend one paragraph biographical statement per person] (Max 4,000 characters)
Q_8178
MANAGERIAL/FISCAL — Mission and Strategic Goals:
How is this project critical to meeting your organization’s mission and strategic goals? (Max 1,500 characters)
Q_8179
MANAGERIAL/FISCAL — Project Management:
Understanding that all funded activities must occur between January – December 2020, what are the key tasks that you expect to accomplish? Please include specific dates such as openings or events, as relevant. (Max 4,000 characters)
Q_8180
MANAGERIAL/FISCAL — Finances:
Since NYSCA can only support up to 50% of a project’s cost, how will you fund the project? Please identify confirmed or pending funds. Explain any organizational deficits or surpluses. (Max 2,000 characters)
Q_8181
SERVICE TO THE PUBLIC — Audiences:
Who is the primary audience for this project? How will they be included in the process or the planning? (Max 2,000 characters)
Q_8182
SERVICE TO THE PUBLIC — Marketing:
What are some creative methods you will use to reach your intended audience? (Max 2,000 characters)
Q_8183
SERVICE TO THE PUBLIC — Evaluation:
How will you know if the project benefited its intended audience? (Max 2,000 characters)
Q_8184
SERVICE TO THE PUBLIC — Community Context:
What other organizations in your area provide similar arts and cultural activities, and how are yours different? How will you partner or collaborate with other organizations on this project? (Max 3,000 characters)
Q_8186
ARTISTIC/PROGRAMMATIC — Program Summary:
Describe the regrant or partnership program, its priorities, and the constituents served. What are the intended outcomes? Please provide a URL for the grant guidelines and application. (Max 4,000 characters)
Q_8187
ARTISTIC/PROGRAMMATIC — Relevance to Mission:
How does this program relate to the organization's mission, goals and programming? (Max 2,000 characters)
Q_8188
ARTISTIC/PROGRAMMATIC — Scope of Activity:
For ongoing regrant projects, describe the number of requests received, on average, for each of the past two years. Include the average request amount and grant amount. For a new partnership project please detail the proposed number of programs and the geographical reach. (Max 4,000 characters)
Q_8189
MANAGERIAL/FISCAL — Staff:
Who is responsible for the administration and implementation of this project? Describe their role, detailing their duties, explaining how this work is managed in relation to other responsibilities, and noting whether this is a full time, part-time or consultant position. Include a brief biographical statement for each individual. (Max 4,000 characters)
Q_8190
MANAGERIAL/FISCAL — Work Plan:
Outline the schedule and work plan for the next granting or activity cycle. Provide an overview of annual regrant or program deadlines and related activities. (Max 3,000 characters)
Q_8191
MANAGERIAL/FISCAL — Finances:
For regrants, discuss the total amount of funding requests the regrant has been receiving, and the program’s ability to meet those needs within the field. For partnerships, narratively detail the program’s costs. (Max 2,000 characters)
Q_8193
SERVICE TO THE PUBLIC — Constituency:
Describe the audiences and communities served. (Max 2,000 characters)
Q_8194
SERVICE TO THE PUBLIC — Marketing/Outreach:
What are the strategies for outreach and marketing, particularly to reach those not currently served by the program? (Max 2,000 characters)
Q_8195
SERVICE TO THE PUBLIC — Selection Process: (Regrants only) Describe the application and selection process, noting what is required of applicants, restrictions, and the panel review. Describe the composition of the panel and the review process.(Max 3,000 characters)
Q_8196
SERVICE TO THE PUBLIC — Evaluation:
How is (or will) the effectiveness of this program evaluated and assessed? Has evaluation led to change in the program? Describe the benefits of this regrant or partnership to your audience. (Max 2,000 characters)
Q_8197
SERVICE TO THE PUBLIC — Community Context:
Identify any other organizations in the area that provide similar arts and cultural regrant support, and tell us how their activities support, enhance, or differ from those of this organization. (Max 2,000 characters)
Q_7829
Contributed Income: NYSCA Grant Request
Q_7830
Contributed Income: Corporate Support
Q_7831
Contributed Income: Foundation Support
Q_7832
Contributed Income: Private Support
Q_7833
Contributed Income: NEA Support
Q_7834
Contributed Income: Federal Support
Q_7835
Contributed Income: State Support (non-NYSCA)
Q_7836
Contributed Income: County Support
Q_7837
Contributed Income: Municipal Support
Q_7838
Contributed Income: NYSCA Grant Request - Budget Notes
Q_7839
Contributed Income: Corporate Support - Budget Notes
Q_7840
Contributed Income: Foundation Support - Budget Notes
Q_7841
Contributed Income: Private Support - Budget Notes
Q_7842
Contributed Income: NEA Support - Budget Notes
Q_7843
Contributed Income: Federal Support - Budget Notes
Q_7844
Contributed Income: State Support (non-NYSCA) - Budget Notes
Q_7845
Contributed Income: County Support - Budget Notes
Q_7846
Contributed Income: Municipal Support - Budget Notes
Q_7847
Earned Income: Admissions
Q_7848
Earned Income: Contracted Services
Q_7849
Earned Income: Tuition and Workshop Fees
Q_7850
Earned Income: Fundraising Events
Q_7851
Earned Income: Other Earned Income
Q_7852
Earned Income: Admissions - Budget Notes
Q_7853
Earned Income: Contracted Services - Budget Notes
Q_7855
Earned Income: Tuition and Workshop Fees - Budget Notes
Q_7856
Earned Income: Fundraising Events - Budget Notes
Q_7857
Earned Income: Other Earned Income - Budget Notes
Q_7854
Expenses: Administrative Personnel
Q_7858
Expenses: Artistic Personnel
Q_7859
Expenses: Technical/Production Personnel
Q_7860
Expenses: Fringe Benefits
Q_7861
Expenses: Outside Artistic Fees and Services
Q_7862
Expenses: Other Outside Fees and Services
Q_7863
Expenses: Regrants
Q_7864
Expenses: Space
Q_7865
Expenses: Equipment
Q_7866
Expenses: Travel
Q_7867
Expenses: Marketing/Advertising
Q_7868
Expenses: Remaining Operating Expenses
Q_7869
Expenses: Administrative Personnel - Proposed Amount to be funded by NYSCA Request
Q_7870
Expenses: Artistic Personnel - Proposed Amount to be funded by NYSCA Request
Q_7871
Expenses: Technical/Production Personnel - Proposed Amount to be funded by NYSCA Request
Q_7872
Expenses: Fringe Benefits - Proposed Amount to be funded by NYSCA Request
Q_7873
Expenses: Outside Artistic Fees and Services - Proposed Amount to be funded by NYSCA Request
Q_7874
Expenses: Other Outside Fees and Services - Proposed Amount to be funded by NYSCA Request
Q_7875
Expenses: Regrants - Proposed Amount to be funded by NYSCA Request
Q_7876
Expenses: Space - Proposed Amount to be funded by NYSCA Request
Q_7877
Expenses: Equipment - Proposed Amount to be funded by NYSCA Request
Q_7878
Expenses: Travel - Proposed Amount to be funded by NYSCA Request
Q_7879
Expenses: Marketing/Advertising - Proposed Amount to be funded by NYSCA Request
Q_7880
Expenses: Remaining Operating Expenses - Proposed Amount to be funded by NYSCA Request
Diversity/Inclusiveness: Given your mission and the community you serve, how does your organization address diversity and inclusiveness? In your response, discuss in terms of staff, board, and audience composition, as well as the programs and services you provide.
Q_7689
Accessibility: A universal and inclusive environment for the arts allows everyone, including people with and without disabilities, and people of all ages, to access the facilities and programs of an organization. What actions has your organization taken to make your facilities, programs, and communications systems accessible and usable by all?
Q_7690
Facilities: Briefly describe your facilities. Explain any relocations, expansions, renovations, or major improvements undertaken in the recent past or planned for the future.
Days/Hours/Seasons of Operation of facilities listed above:
Q_7691
Total Number of Visitors/Users/Audience: How many audience members, exhibition visitors, service users, or visitors to your facility do you serve? Provide an average annual figure.
Q_7779
Organization Website
Q_7780
Social Media Link 1
Q_7781
Social Media Link 2
Q_8125
Social Media Link 3
Q_7702
Fiscal Year End Date: Format MM/DD/YYYY
Q_7703
Year Incorporated: Format YYYY
Q_8845
Organization Budget - Please select which form you are using to input the figures: Prior completed fiscal year
Form 990, Form 990-EZ, Form 990-PF, Form 990 NOT filed, Form 990 not due yet
Q_8656
Please input the organization's fiscal year end date: Prior completed fiscal year
Q_8657
Organization Budget - Contributions and grants: Prior completed fiscal year
Q_8658
Organization Budget - Program service revenue: Prior completed fiscal year
Q_8659
Organization Budget - Net Income (or Loss) from Fundraising: Prior completed fiscal year
Q_8660
Organization Budget - Investment income: Prior completed fiscal year
Q_8661
Organization Budget - Other Revenue: Prior completed fiscal year
Q_8662
Organization Budget - NYSCA Grant Received: Prior completed fiscal year
Q_8705
Organization Budget - Total Revenue: Prior completed fiscal year
Q_8846
Organization Budget - Please select which form you are using to input the figures: Last completed fiscal year
Form 990, Form 990-EZ, Form 990-PF, Form 990 NOT filed, Form 990 not due yet
Q_8663
Organization Budget - Please input the organization's fiscal year end date: Last completed fiscal year
Q_8664
Organization Budget - Contributions and grants: Last completed fiscal year
Q_8665
Organization Budget - Program service revenue: Last completed fiscal year
Q_8666
Organization Budget - Net Income (or Loss) from Fundraising: Last completed fiscal year
Q_8667
Organization Budget - Investment income: Last completed fiscal year
Q_8668
Organization Budget - Other Revenue: Last completed fiscal year
Q_8669
Organization Budget - NYSCA Grant Received: Last completed fiscal year
Q_8706
Organization Budget - Total Revenue: Last completed fiscal year
Q_8881
Organization Budget - Please input the organization's fiscal year end date: Current fiscal year
Q_8670
Organization Budget - Contributions and grants: Current fiscal year
Q_8671
Organization Budget - Program service revenue: Current fiscal year
Q_8672
Organization Budget - Net Income (or Loss) from Fundraising: Current fiscal year
Q_8673
Organization Budget - Investment income: Current fiscal year
Q_8674
Organization Budget - Other Revenue: Current fiscal year
Q_8711
Organization Budget - Total Revenue: Current fiscal year
Q_8676
Organization Budget - Contributions and grants: Notes (Optional)
Q_8677
Organization Budget - Program service revenue: Notes (Optional)
Q_8678
Organization Budget - Net Income (or Loss) from Fundraising: Notes (Optional)
Organization Budget - Expenses(Assets/Liabilities) - Total Assets: Prior completed fiscal year
Q_8733
Organization Budget - Total Liabilities: Prior completed fiscal year
Q_8734
Organization Budget - Net Assets or Fund Balance: Prior completed fiscal year
Q_8735
Organization Budget - Total Assets: Last completed fiscal year
Q_8736
Organization Budget - Total Liabilities: Last completed fiscal year
Q_8737
Organization Budget - Net Assets or Fund Balance: Last completed fiscal year
Q_8909
Expenses (Assets/Liabilities) - Total Assets: Notes (Optional)
Q_8910
Expenses (Assets/Liabilities) - Total Liabilities: Notes (Optional)
Q_8911
Expenses (Assets/Liabilities) - Net Assets: Notes (Optional)
Q_8913
If applicable, list up to 5 sources of funding from other NYS agencies (i.e., other than NYSCA) received by applicant in the last completed fiscal year listed in the table above. If none, type none.